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CS-Cart Purchase Order

Updated 10 October 2023

CS-Cart Purchase Order:- Purchase order management is an internal procurement process adopted by businesses to ensure that each and every purchase is necessary, justified, and optimized for costs.

With the help of CS-Cart purchase order add-on the admin can maintain a complete purchase record consisting of quantity and price record of the order and incoming shipments.

Apart from this the most powerful feature of CS-Cart purchase order add-on is that a purchase order can be created when any product goes out of stock. This feature reduces the demand-supply gap and prevents overstock situation.

Check a brief overview of the plugin – 

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Features-

  • Well integrated with Cs-Cart, Cs-Cart Multi-Vendor, Cs-Cart Multi-Vendor Plus and Cs-Cart Multi-Vendor Ultimate.
  • Option to select default procurement method as – auto or manual.
  • Option to set the default prefix for the purchase order id and Shipment id.
  • Send quotation and purchase order emails to the suppliers.
  • Add comments to purchase order, incoming shipments when notifying the suppliers.
  • Add suppliers in a product by specifying – cost price and quantity for auto purchase order.
  • Manage incoming shipments and products from the suppliers.
  • Option to update information about the partial shipments.
  • Admin/Vendor can add purchase order document manually or automatically.
  • Option is provided to attach purchase order invoice in Mail (For New Email Template Mode).
  • The product Inventory automatically updates after receiving the items from the supplier.
  • Option is provided to print generated invoice and to download the PDF of the purchase order invoice.
  • Option is provided under the document section to add any desired field in the purchased order invoice.
  • Furthermore, it supports Multiple Languages.

The flow of Installation and Configuration

Step 1:

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First when you download the “CS-Cart Purchase Order add-on” you get one zip file and the install.txt file. Read it carefully and follow it.

Now click on the plus icon to upload the zip file.

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Secondly Click on “Local” to browse the zip file and then click on “Upload & Install” 

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After installation of the add-on, you will find the “Purchase Order add-on” in the list of the available add-on. Make sure, the add-on is activated as shown in the below snapshot.
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Step 2:

Finally after the installation, you need to go to Settings of the add-on for the setup as shown below-
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  • After this setting, you will need to go to Orders ->> Purchase Order in order to manage Quotations, Suppliers and Shipments for purchase order as shown in the below snapshot-

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  • The admin/vendor can manage the suppliers accordingly.
  • Along with this the admin/vendor can add new suppliers, manage the existing suppliers.
  • To add a new supplier, just click on the Plus icon to add a new supplier.

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Now fill the required details to add a new supplier.

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Here, the admin can –

  • Enter the Name of the supplier.
  • Select the Vendor.
  • Enter the email address of the supplier.
  • Enter the name of the Company.
  • Select the Gender.
  • Select the Country.
  • Enter the State/Province and Zipcode.
  • Select the Status.

Then click on create to save the details to add a new supplier.

  • Admin can also easily manage the existing supplier.
  • To manage the existing supplier, the admin can click on the Setting button then on Edit option as shown in the image below and then manage the details of the existing supplier accordingly.

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Now after the addition of the supplier, you need to create Quotation for them.

Create Quotation

It should be noted that for creating the quotation you need to go to quotation then Click on create to create a new quotation as shown in the below snapshots.
imageNow, the admin needs to select the supplier, and Seelct item ordered item as shown in below snapshot-

quatation

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Here you can see the Quotation has been created for the Supplier.
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After creating quote when admin/vendor will change the status of the quote from New ->> Confirm and will click on Notify Supplier then shipment will be created and
a notify mail will be sent to the supplier-
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After the Confirmation of the quotation Shipment will get created for the supplier. To check the Shipment you need to go to Order->> Purchase Order ->> Shipments as shown in the below given snapshots-
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  • To edit the shipment and to add the details, you need to click on Edit then from here you can get the shipment info and supplier info and can schedule the date for shipment as follows-

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  • You can also create Partial Shipment and can notify the supplier as follows-

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  • When partial shipment creates you can see the record of shipped item and remaining partial shipment.

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Creation of Purchase Order

When product is Out of Stock the purchase order is created automatically.

  • Here for creating the purchase order of the product you need to go on Product ->> product detail page ->>
  • Click on purchase order tab, here you will find the options to enable the automatic creation of purchase order, set supplier, quantity and cost price for the purchase order.
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Note-

If the Purchase Order is not visible at vendor end then admin needs to give the user privilege to vendors then only purchase order will be visible at vendor end.

Front-end

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Now you can see the auto-created purchase order as follows-

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Support 

Purchase order can be created when the Procurement Method will be set as automatic or manual.

That was all about the CS-Cart Purchase Order add-on. Moreover, if you have any doubts or queries regarding the add-on, get back to us at [email protected] or create a ticket at our HelpDesk system.

Beside this you can explore our cs-cart Development Services and Quality cs-cart add-ons

Current Product Version - 1.1

Supported Framework Version - 4.13.x, 4.14.x, 4.15.x

Blog Version - 4.13.x, 4.14.x, 4.15.x
  • Version 4.9.x, 4.10.x, 4.11.x
  • Version 4.13.x, 4.14.x, 4.15.x
. . .

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