Purchase Management For Magento

Installation of the module is super easy you need to move the app and lib directory into Magento root directory .

After moving both the folder flush the cache from Magento admin module . Under system > cache management.

Now you have to re-login your magento Admin and then this module is ready for use.

At first you must have to see the configuration of this module where procurement method is added.

Procurement method has two types:

1. Make to Order:- It means product stock quantity will depend upon Purchase order. So whenever product is out of stock then new Purchase order will be generated Automatically.

2. Make To Stock:- In this case when Product is Out of stock then you have to manually increase the product quantity or you can generate a Purchase order Manually to make it In Stock. New Menus will be created after installation of this module. like Below:

Now below image will show you how Supplier and it’s details will be managed.

Supplier Form Detailed view.

Now Below image will describe you about Supplier management for every products. you can add multiple supplier for each products.

you must have to select supplier and minimal quantity(which will decide purchase quantity while creating purchase order). You can also configure prices according to purchase quantity which will be Offered by your suppliers.

If you have selected ‘Make To Order’ option for every order, then whenever product stock will be 0 or less that this then automatically new Purchase order will be generated. In Purchase order supplier and Qty will be decided from product supplier information, so you must have to configure supplier information for those products.

Same for to set global cost price for every product, we had added cost price attribute for every type of product. Using this you can assign Cost Price to Individual products.

Move towards Purchase Order and Incoming Shipment Flow.

Let me clear once more that whenever a product inventory will be 0 or less than it during sales order. Then Purchase management observer will automatically generate new purchase order. Which will arrive inside Quotation menu.

Like below:-

You can also generate Purchase order Manually  and using action you can change it’s status and can do some useful operations.

Inside Action you will get some useful action by which you can perform operation for every purchase orders. Actions Are Like:

1) Cancel:- by this action you can easily cancel the Purchase orders.

2) Merge Quotation(s):-  Merge two or more Purchase orders.

3) Send by Mail(RFQ):-  using this action you can send an email as a new request for quotation.

4) Confirm Quotation(s):- confirm selected PO using this action, Confirmed PO will move inside Purchase order menu.

5) Print Quotation(s):- easily print the purchase order. Detailed view of Purchase Order

When you send a RFQ to your supplier then in email supplier will get the information like below:

After Confirmation of Purchase order New `Incoming Shipment` will be generated automatically

Also partial Shipment Option will be enabled inside Every Purchase management.

So First We’ll look into the partial shipment features, which is described below

Partial Shipment:  Just Open any Confirmed Purchase Order, in PO detailed view you will get partial shipment button. using this button you can receive product as much as you want.

In This Case there may be one or more shipment will be created. it depends upon you that how much time you do partial shipment.

Shipment will be generated as below shown

Incoming Products:- When you will receive any shipment then corresponding Purchase order will be marked as done. Same flow will work when you will receive from Purchase order then Shipment state will me marked as received. And Corresponding product quantity will be updated inside product inventory. Incoming Product:- In this menu you will be able to see individual incoming products which is generated for purchase orders.

Now the purchase management flow is completed, hope it’ll very helpful for every magento admin to manage supplier and PO inside your store.

For any kind of technical assistance, just raise a ticket at http://webkul.uvdesk.com.