Back to Top

How to set up RFID Smart Card for Employees?

Updated 23 August 2022

In the present scenario, organizations are willing to ensure the safety and security of the employee in the workplace. It is the main responsibility of the organization to monitor the activities of employees. Here we will discuss, How to set up RFID smart card for employees? 

RFID technology provides you with real-time employee location updates, safety warnings, workplace access, and also employee performance monitoring. 

How RFID ensures Employee safety in a workplace

Adopting RFID technology will also help solve workplace and employee management problems related to your business. 

What exactly is RFID?

Radio Frequency Identification (RFID) is a wireless form of communication medium. This technology is based on electronic fields and is also used to track objects, people, or animals.

RFID is a combination of reader and tag. The reader combines the small antenna and transceiver that send and receive the information from the tag. 

Start your headless eCommerce
Find out More

Tag stores a cluster of information and also using the radio wave then it sends information to the reader. 

Major Segments of RFID 

There are three major segments –

  • RFID Tag
  • RFID Antenna 
  • RFID Reader


Tags are devices that contain the microchip used to transmit the radio waves to the receiver. It has also an antenna that allows tags to send and receive radio waves. There are two primary tags Active and Passive.

  1. Active Tag

An active tag has built-in batteries or power sources, allowing them to transmit data over long distances. 

  1. Passive Tag

Passive tags have no inbuilt battery which is why it is useful for a shorter distance. It is also less expensive in comparison to an active tag. 

RFID Antenna

The antenna is the device that emits the radio waves and receives the reflected signals from the tags. Here we will also discuss two types of antennas, linear and circular. 

A linear antenna emits a linear polarized signal, whereas a circular antenna emits a circularly polarized signal. 


RFID Reader

RFID readers are used to reading the radio waves that are emitted from the tags. The reader is not only read data from tags but also uses it to write data into the RFID tag. 

  1. Low Frequency

It ranges from 1- 10 centimeters, and its frequency is 125-134khz. It is also used for shorter distances. 

  1. High Frequency

The range of this tag is from 10 centimeters to 1 meter. This range is used in security access control. It also works on 13.56 Mhz frequency. 

  1. Ultra High Frequency:

The range of the reader is up to 5-6 meters and it works on 865- 960 Mhz.

Benefits of using RFID smart cards in the Workplace

Embracing the RFID technology into the workplace is used to track employee location. Also using RFID you can monitor employee performance, safety, location, etc. It works more effectively and efficiently in comparison to manual work. 

The modern RFID system will allow authorized persons to enter the organization. This system can be installed in various locations within the organization. 


There are the following benefits of implementing the RFID technology for the employees. 

  • Real-time attendance tracking
  • Automated report generation
  • Enhance Employee Safety
  • Increased security
  • Provide the transparency

How does an RFID system work in an organization?

As we know, RFID is popular among many companies using this software to track employees’ activity. This RFID technology will improve the way you want to work in the organization.

This software will work within the premises of firms. When an employee leaves the office then it will automatically deactivate. 

  • All employees have been given the RFID cards by the organization. 
  • The card readers can be placed in multiple locations for tracking the employee’s location.
  • Employee’s data will transfer to the server. 
  • Thereafter attendance is updated to the server and those who have access will be able to check the updates.

Use case of Employee RFID smart card

RFID smart card is beneficial for employees in various terms:

  • Automate the attendance process. 
  • Smart Parking management
  • Easy parking for employees using RFID card
  • An employee can view the canteen menu 
  • Employee tracking using RFID 
  • View and place order for cafeteria

How does RFID ensure Employee safety in a workplace?

If you are planning to make your organization a safe workplace for the employees then you can build this technology on your office premises. 

You might invest one time in this technology, but for sure it would be productive for your firm. 

  • Reduce the risk of an inside attack

Using this technology you can able to reduce the risk of an inside attack. 

  • Reduce manual Labor

After the installation of RFID, it reduces the manual labor which was used in the traditional attendance system. 

  • Enhance work efficiency

When the automation process will take place so it will enhance work efficiency also. 

  • Reduce human error

While doing manual work there was a point of human error, but using this technology there is no possibility of human error. 

  • Enhance performance and security

RFID solution can provide a safety feature in all terms, it will also measure the body temperature. It enables automatic sanitization at the workplace that will enhance the safety of employees. 


In this article, we have discussed how RFID payment method is beneficial for employees safety and security. Implementing RFID technology in the office premises enables employee monitoring, vehicle management, cafeteria management, attendance management, etc.

It also offer new ideas and workflows to boost the organization’s performance.

For more information about How to set up RFID smart card for employees? You can contact us at [email protected] or you can raise a ticket at HelpDeskSystem.

. . .

Leave a Comment

Your email address will not be published. Required fields are marked*

Be the first to comment.

Back to Top

Message Sent!

If you have more details or questions, you can reply to the received confirmation email.

Back to Home

Table of Content