User Manual for Odoo Multi vendor Marketplace

Introduction

Odoo Multi-Vendor Marketplace helps businesses create and manage a multi-seller online marketplace with full control. With this, Admins can manage sellers, products, commissions, and orders from a single backend.

The module supports both internal sellers and portal sellers based on configuration settings. For Instance, portal sellers manage products, inventory, orders, and payments directly from the website dashboard.

Meanwhile, Internal sellers operate with backend access, allowing them to manage products, orders, and other marketplace activities with greater control.

As a Marketplace Owner (Admin), you have complete authority to approve/disapprove products, orders, sellers, etc, as well as manage sellers’ payments, seller shops, and much more.

Check the video mentioned below for a brief introduction to the module:

Features

Transform your Odoo Website into an Online store for multiple vendors
Odoo Multi-Vendor Marketplace allows to add terms and conditions on the seller registration form.
Admin can also sell his/her products on the Marketplace with the help Odoo Multi-Vendor Marketplace module.
Sellers can now be registered as internal users or portal users based on marketplace configuration in Odoo Multi Vendor Marketplace.
Customers can quickly search for products using the barcode scanning feature.
Only sellers approved by admin can upload their products on the Online Store
Admin can set manual or auto-approval of seller products and their quantities.
Analytics Dashboard allows Admins and Sellers to track sales, revenue, and order trends and top-performing sellers.
Sellers can also check their best-selling products on the Analytics Dashboard.
Portal Seller support allows sellers to manage products, orders, inventory, and payments directly from the website dashboard.
Only approved products by admin are displayed on the store
Assign individual warehouses and locations for all sellers for Effective inventory management.
Odoo Multi-Vendor Marketplace allows showing/hiding seller information on the website such as sales count, Product count, Return Policy, Joining date, shipping policy, etc.
Odoo Multi-Vendor Marketplace module allows customers to reach out to the seller through the ‘Email to Seller’ button.
Each seller has a separate shop and profile page in the marketplace.
Sellers can set up a unique profile page and provide a shop description, shop name, tagline, etc on the website.
The seller can provide the shop’s terms and conditions using WYSIWYG.
View total sales and easily manage all orders on your shop( sales order analysis ) with the help of the Odoo Multi-Vendor Marketplace module.

Installation

Once you purchase the App from the Webkul store, you will receive the link to download the zip file of the module.
Extract the file on your system after the download finishes. As a result, you will be able to see a folder named ‘odoo_marketplace’
Copy and paste this folder inside your Odoo Add-Ons path.
Now, open the Odoo App and click on the Settings menu. Here, click on Activate Developer Mode.
Then, open the Apps menu and click on ‘Update Modules List.’
In the search bar, remove all the filters and search ‘odoo_marketplace’
You will be able to see the module in the search results. Click on ‘Activate’ to install it.

Workflow

Configuration

Login to your Odoo Database with Admin Credentials and go to the Seller Dashboard Module
Then, Click on the ‘Configuration’ Tab>> Settings
You can set the “Auto Approval Settings“; like automatically approve the seller’s requests, product approval, and quantity approval. Moreover, you can set the internal category for all marketplace products.
Set the Seller Creation Type. Choose whether marketplace sellers will be created as Internal Users or Portal Users.

5. After that, click on the ‘Payment Terms‘ Tab under Other Settings; set the global payment terms for all of your marketplace sellers; however, the payment terms set for each seller profile uniquely can override these settings.

6. After that, click on the ‘Mail & Notifications‘ Tab under Other Settings; Enable/Disable mail notifications for admins and sellers for different Marketplace Events. The events like seller’s requests, product approval, new order, and quantity approval.

7. Click on the ‘Website’ Tab under Other Settings; manage marketplace website view settings; like show/hide reviews and the count, marketplace landing page for customers, display recently added products, and so on.

Admin View

8. Now click on the Dashboard tab for a quick peek at all the approvals.

9. After this, click on the Analytics Dashboard to review overall sales metrics, orders, product counts, and commissions for a selected time range, along with visual charts.

10. Scrolling down, you can see a quick snapshot of total orders, top-performing sellers, best-selling products, and overall seller ratings by applying different filters according to your choice.

11. Go to the Sellers; from here you can view and manage the marketplace sellers

12. Open any pending Seller request; approve or deny the request and after that edit seller settings as per your requirements.

13. Enable the checkbox to Over-ride seller’s default settings and after that set the terms as per your requirements.

14. After that, go to the Seller Reviews under Sellers Tab to manage seller reviews and recommendations From customers

15. Under the Sales Tab, Go to the “Orders” to manage the orders; moreover, you can manage sellers payment history from the sales tab only; Click on the “Approve” button to approve the order.

16. Click on the Pay to Seller menu to make the payment and after that fill in the required details to pay the sellers

17. Go to the Seller Bills to manage seller payments; In addition, click on the “Ask For Credit Note” button if needed

18. Go to the Product tab; after that, you can create a new product and approve/disapprove the product request.

19. Go to the Inventory; As a result, you can manage sellers’ inventory request and view delivery orders for the marketplace.

20. Go to Upload Requests → Product Requests to view product upload requests submitted by sellers. Then, click Upload Products to approve the request or Cancel Products to reject it.

Subsequently, only approved products are then added to the marketplace. (For Portal Sellers)

21. Go to Upload Requests → Inventory Requests to review inventory update requests from sellers. Then, Click Upload Inventory to approve the update or alternatively Cancel Inventory to reject it. Thereafter, inventory updates are applied to seller stock. (For Portal User)

Seller View (Internal User)

22. Log in as a seller and go to the seller dashboard. Sellers can check Marketplace products, orders, and payments.

23. Now, Sellers can go to the Analytics Dashboard under the dashboard section, showing total sales, orders, and earnings with a graph and quick access to order details.

24. Scrolling down, sellers can see their top-selling and best-selling products. It has a graphical representation that helps sellers track product popularity and revenue trends efficiently.

25. Seller can create a product and publish it on the website.

26. Enter the details such as product name, website product category, product type, sales price and other details.

27. After entering the details, click on save and ask for approval from the admin

In Addition, Please note: If the admin has enabled auto-approval settings, then the product will get approved without asking for approval from the admin.

28. As soon as the admin approves, the Status will change to Approved and therefore seller can publish their products on the website.

29. Go to “My Profile” under Sellers Tab to manage payment settings, shop policies, and profile page, and click on the “Request For Payment” tab to directly notify the admin for the payment.

30. Seller can also check his default configuration settings by clicking on the “Click to view” option.

31. Seller can also manage his payments, shop policies, and profile page.

32. After that, under the same Seller tab, the Seller can also visit the shop and edit the shop URL, shop banner, tagline, address, and terms & conditions.

33. Navigate to the “Sales” tab to manage orders and payments. Under Orders, sellers can check their pending orders and ship them.

34. Under the same Sales tab, Click on the “Request for payment” for payment from the admin.

35. Moreover,Seller can check his ongoing payments and order analysis under the same Sales tab.

36. Navigate to the “Inventory” tab, Seller can request admin to update the inventory.

37. Lastly, the Seller can also check for Delivery orders and stock moves.

Seller View (Portal user)

38. Login as a seller, then Go to the website, click on Profile → Marketplace, and open the Seller Dashboard. From here, sellers can then access profile, products, orders, payments, inventory requests, and bulk upload options in one place.

39. Go to the Dashboard under Seller Dashboard to view total sales, orders, and earnings. Then sellers can analyze performance through graphs and scroll down to see top-selling products, sale orders, and revenue trends.

40. Go to Portal Seller Dashboard → My Profile to view complete profile information. Sellers can check public profile link, ratings, published status, and marketplace commission details, and click Edit to update profile information when needed.

41. From My Profile, open the Bank Details tab to add or update bank account information. Enter details such as account holder name, account number, bank name, and SWIFT or IFSC code, which are used by the admin to process seller payments securely.

42. Go to Seller Dashboard → Products to view the complete list of seller products. This section displays product name, quantity, price, status, and last updated details.

43. Click on the Inventory Update icon under the Actions column to generate an inventory request for the selected product. Then, the request is sent to the admin for approval.

44. Go to Portal Seller Dashboard → Upload Bulk Products to upload a ZIP file and add multiple products at once. Then, uploaded products are sent to the admin for approval and are then added to the marketplace once approved.

45. Go to Portal Seller Dashboard → Upload Bulk Inventory to upload a CSV file for bulk inventory updates. Then, the request is sent to the admin for approval, and approved updates are applied to product stock.

46. Go to Portal Seller Dashboard → Orders to view all orders for seller products. Each order displays key details such as order reference, customer name, quantity, subtotal, and status, helping sellers track fulfillment progress easily.

47. Go to Portal Seller Dashboard → Seller Payments to view payment history and previous requests. Click Request Payment, select the credit payment, add a description if required, and submit the request to the admin for processing.