How EBTC Centralised Educational Operations with Webkul
Introduction
The European Bible Training Center (EBTC) is a well-established theological education institution dedicated to providing biblical and ministry training through a wide range of educational programs, seminars, and courses.
The institute serves around 400 students and 500 seminar participants annually across Germany and Switzerland through both on-campus and online programs.
With growing educational activities, EBTC required a more efficient way to manage admissions, enrollments, communication, and invoicing.
EBTC required a centralized and flexible solution capable of supporting its unique educational structure while improving operational efficiency.
Initial Contact with Webkul
EBTC approached Webkul while evaluating Odoo as a long-term solution for managing its educational operations.
The institute was looking for a centralized platform to manage student applications, admissions, enrollments, invoicing, and academic administration.
During its evaluation, EBTC found that Webkul’s Odoo Education Management System fulfilled many of its core needs.
During discussions, EBTC shared requirements for application management, course-specific enrollments, bulk communication, and administrative workflows.
The institute was particularly looking for a solution provider capable of understanding its operational challenges and delivering personalized support throughout the implementation journey.
Challenges Faced by EBTC
Before partnering with Webkul, EBTC was operating on a different system that no longer fully aligned with the institute’s evolving requirements.
Managing hundreds of students and seminar participants across multiple locations required greater flexibility than the existing setup could provide.
The institute needed customized application forms for different programs, as a single admission workflow was not sufficient.
EBTC also required more efficient invoicing processes, including the ability to generate and distribute invoices in bulk while supporting installment-based payment structures.
Additionally, the institute’s educational model differed from that of traditional schools and universities, requiring personalized workflow adjustments and greater operational flexibility.
Recognizing the need for a scalable and customizable education management platform, EBTC chose Webkul as its implementation and customization partner.
Solution Provided by Webkul
Webkul implemented the Odoo Education Management System as the central platform for managing EBTC’s educational operations.
The solution centralized student applications, admissions, enrollments, invoicing, student records, communication, and academic administration within a single platform.
Since Odoo Education Management System already supported many of EBTC’s requirements, Webkul streamlined the implementation process.
The team delivered course-specific application forms, workflow enhancements, and tailored customizations to match the institute’s operational needs.
Webkul also simplified invoicing and communication workflows, assisted with data migration, and provided ongoing support to ensure a smooth implementation and successful adoption of the platform.
Results with Webkul
By implementing Webkul’s Odoo Education Management System, EBTC successfully established a centralized and streamlined environment for managing its educational operations.
Application forms are now integrated with the institute’s website, enabling students and seminar participants to apply through structured digital processes.
Administrative teams can efficiently manage applications, enrollments, and student records from a single platform.
Customized workflows, along with bulk invoicing and communication capabilities, have reduced administrative effort and improved operational efficiency.
With Webkul’s Education Management System and ongoing support, EBTC has aligned the platform closely with its operational model, improving efficiency, simplifying daily administration, and creating a scalable foundation for future growth.
Conclusion
Webkul helped the European Bible Training Center modernize and streamline its educational operations with the Odoo Education Management System.
Through tailored customizations and dedicated support, EBTC centralized admissions, enrollments, invoicing, communication, and academic administration within a single platform, improving operational efficiency and simplifying daily processes.
This project demonstrates how the right Education Management System and Odoo customizations can help educational institutions streamline operations, improve visibility, and scale more effectively.
For organizations seeking a centralized Education Management System or Odoo development services, Webkul delivers the expertise and support needed for long-term success.